In accordance with Revenue Canada guidelines and for the benefit of Epilepsy Ottawa and the Third-Party Fundraiser Organizer, Epilepsy Ottawa has established the following:

Policies
Third-Party Fundraisers are required to:
- Be consistent with the mission and values of Epilepsy Ottawa.
- Maintain a positive presentation and give Epilepsy Ottawa positive exposure and increased public awareness.
- Benefit Epilepsy Ottawa operations and programs.

Guidelines

1. Epilepsy Ottawa Brand
It is important for Epilepsy Ottawa to maintain brand integrity and consistency in dealing with the public. Epilepsy Ottawa requires Third-Party Fundraisers organizers to follow these branding guidelines:

Epilepsy Ottawa Name
We are Epilepsy Ottawa in English communications and Ottawa Épilepsie in French communications. In any promotion materials, please refer to us as such. Epilepsy Ottawa should be listed as the beneficiary, not as a supporter or sponsor.

Logo and Logo Use
Epilepsy Ottawa’s logo is the sole property of Epilepsy Ottawa and therefore, its used only with the expressed permission of Epilepsy Ottawa. Epilepsy Ottawa reserves the right of final approval of any event materials containing the logo.

2. Epilepsy Information
Please ask Epilepsy Ottawa to provide epilepsy information (facts, infographics, etc.) if you wish to include epilepsy education as part of your fundraiser. This helps ensure that information provided is accurate and up-to-date.

3. Photographs / Feedback from Third-Party Fundraisers
We encourage you to share photographs of your fundraiser with us so we can celebrate your fundraising achievements. You can email photos to jamie@epilepsyottawa.ca. If you do send us photos, Epilepsy Ottawa reserves the right to display any photos or quotes from individuals participating in events jamie@epilepsyottawa.caor third-party fundraisers to be displayed on Epilepsy Ottawa website, Facebook page, bulletin board, posters, brochures and/or promotional materials.


Tax Receipts and Gift Acknowledgements
Online Donations
If you launch a third-party fundraiser through the links above, donors who make a donation of $10 or more through the online fundraiser will receive a charitable tax receipt by email.

Donors who make a donation of $10 or at www.epilepsyottawa.ca/donate will receive a charitable tax receipt by email.

Offline Donations
Epilepsy Ottawa may provide receipts for income tax purposes, for donations to the third-party fundraiser when proper documentation is provided and if said donations are deemed receiptable by Revenue Canada. Epilepsy Ottawa reserves the right to issue or not issue any receipts at its sole discretion.

A tax receipt is given to people who make a personal donation to a registered charity. The donation must be made directly to Epilepsy Ottawa (i.e. cheques payable to Epilepsy Ottawa) and without personal return. One will not get a tax receipt for purchasing a ticket to an event, buying an auction item or raffle ticket, etc. Third-Party Fundraisers will not receive a tax receipt for passing along a donation.

We require the following information to properly process a tax receipt:
- Donor’s Name
- Donor’s Address (including postal code)
- Donor's Email Address
- Amount of Donation

Epilepsy Ottawa is happy to provide tax receipts for eligible donations of $10 and over. Processing tax receipts takes 4 -6 weeks after the donation and donor information has been received by our office. You can complete this form and email it to jamie@epilepsyottawa.ca or mail it in with the offline donations.

How to submit offline Third-Party Fundraiser donations
1. Mail offline donations to 207-211 Bronson Ave., Ottawa, ON K1R6H5
OR
2. Call 613-594-9255 or email info@epilepsyottawa.ca to make arrangements to drop off offline donations.
3. Transfer funds by credit card at https://revenue-can.keela.co/eo-third-party-fundraisers.

Gifts In Kind
Gifts In Kind are gifts of property, other than cash and marketable securities. These include (but are not limited to) gifts of supplies, equipment, books, artwork. Gifts in Kind not eligible for tax receipts include gifts of professional/personal service of an individual, gifts by a company of its principal product or service, donation of old clothes or furniture, etc. For more information on Gifts and Income tax, you can visit the Canadian Revenue Agency’s website at http://www.cra-arc.gc.ca/.

Thanks again for raising funds for Epilepsy Ottawa!